The privacy and security of your personal information is extremely important to us, and we want you to be confident that we are looking after it properly.
This policy (together with our terms of use and any other documents referred to on it) sets out how we collect, store and use your personal data, in line with the General Data Protection Regulation (GDPR) 2018.
This policy applies to Sport Instructors clients, suppliers, visitors to our website and Sport Instructors employees.
We will never sell your personal data. We may disclose your personal information if we are required to do so by law, or if you violate our Terms & Conditions.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
For the purpose of the Data Protection Act 1998 (the Act), the data controller is TC PROMOTIONS LTD of UNIT 10, FOXCOTE AVENUE, PEASEDOWN ST JOHN, BATH, BA2 8SF.
How we collect personal data
Your personal data (any information which identifies you, or which can be identified as relating to you personally, for example: name, address, phone number, email address) will be collected and used by us. This includes information you provide when you participate in social media functions on our site. We will only collect the personal data that we need, and this data will be provided by you.
We collect personal data when you become a client, supplier or employee of Sport Instructors. This information is provided by you.
This personal data you give us will generally include: Company name; Contact name/s; Company address; Company URL; Contact email/s; Contact telephone number/s, Bank account details.
Clients may also share with us business and customer information to enable us to carry out the tasks for which we have been commissioned. It is our clients’ responsibility to ensure they have the appropriate authorities and consents to share this information with us.
Employee data
We request only the necessary data from TC Promotions employees upon starting their employment: e.g. contact details, PAYE data, emergency contacts and, sensitive personal data, as required (see below).
Sensitive personal data
Under the GDPR ‘sensitive personal data’ means: data consisting of motor convictions, data concerning health and criminal allegations, proceedings or convictions.
We will process data about an employee’s health where it is necessary; examples include: to record sickness absence from work; to pay statutory sick pay; to refer to the Occupational Health Service if appropriate; and, in the case of disability, to make any necessary arrangements or adjustments to the workplace. This processing will not normally happen without the employee’s knowledge and, where necessary, consent.
We will hold data about an employee’s criminal convictions as necessary.
How we use personal data
We will use your personal data lawfully as permitted by the EU General Data Protection Regulation (from 25 May 2018). Personal data provided to us will be used for the purpose for which is it given, and in accordance with any preferences expressed by you.
Generally, we will use this information in connection with specific activities such as: invoicing; on-going communications about a project/s; follow-up contact after a project/s has been completed; to carry out any other obligations arising from contracts entered into between you and us and to provide you with the information, products and services that you request from us.
In the case of marketing communications, this may be: an online article; an email communication sent for marketing reasons; to provide you with information about other goods and services we offer that are similar to those that you have already purchased or enquired about; to notify you about changes to our service;
We may disclose your personal information if we are required to do so by law, or if you violate our Terms & Conditions.
Marketing communications
We use your details to keep in touch about things that we think may be of interest to you. These will be related to our work and the wider Sports or Marketing industries.
We will only send these to you if you agree to receive them and we will never share your information with companies outside of Viewpoint for their marketing purposes. If you agree to receive marketing information from us you can change your mind at a later date.
If you decide that you no longer want us to keep in touch in this way, please email us at info@sportinstructors.co.uk to request that you be taken off our marketing database.
Information we receive from other sources
We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).
Disclosure of your information
We may share your personal information with any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006.
We may share your information with selected third parties including:
· Business partners, suppliers and sub-contractors for the performance of any contract we enter into with [them or] you.
· [Credit reference agencies for the purpose of assessing your credit score where this is a condition of us entering into a contract with you.]
· If TC PROMOTIONS LTD or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
· If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of TC PROMOTIONS LTD, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.]
· We will never sell your personal data. We may disclose your personal information if we are required to do so by law, or if you violate our Terms & Conditions.
· There may be times when we will need, or are legally obliged, to share sensitive personal data, such as an employee’s personal data, with one or more third party supplier when carrying out our management or contractual responsibilities. For example to: pension and private healthcare provider/s, company payroll provider, accountant, and HM Revenue & Customs.
Where we store your personal data
We take reasonable precautions and follow best practice in order to ensure your personal information is not used inappropriately, lost, misused, altered, accessed or destroyed. This data is stored on our secure systems using industry standard encryption technology. It is stored for an amount of time that is reasonable in carrying out the purpose for which the information has been provided.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our emails; site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Your rights
This is your personal data; if at any time you want to see, update, amend or delete it, please contact us by emailing info@sportinstructors.co.uk
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by contacting us at info@sportinstructors.co.uk.
Access to information
The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to info@sportinstructors.co.uk.